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Unlike Filters, Options differ depending on the report being run. Some reports do not have any options at all. Only the options that can be used with the specific report selected will be shown.

For example, the screenshots below show the differences between the options available on the Frequent numbers report on the left and Unused devices report on the right.

Options

Upon selecting the Option, then click on the Add button to add this option or just select the Close button if you no longer want to include this Option.

NOTE: You can select multiple options for any report.

An explanation of all the report options available can be seen below:

Exclude transfers

Select this option if you would like to exclude transferred calls when running a report. For example if you were running Call analysis report on incoming calls and wanted to see only how well calls were answered when first presented, you would add the Exclude transfers option.

Exclude transfers

Exclude weekends

This gives you the option of excluding weekend calls from any results shown. To exclude weekend calls, simply select Yes as your option.

Exclude weekends

Call frequency

The call frequency option allows you to determine how often a number must be called before appearing in the report. For example, when running a Frequent Numbers report, you may want the option of seeing only numbers that had been called at least 6 times. To do this you would enter the number "6" as an option in Call frequency as shown below:

Call frequency

Rank data by

You can select the criteria by which you want to order the results from the list as shown in the example below.

Rank data by

The options available in the example above are as follows:

  • Number of calls: Order results based on number of calls
  • Cost: Order results based on cost of calls
  • Dialled number: Order results based on dialled number
  • Duration: Order results based on call duration
  • Location: Order results based on call location

NOTE: The above criteria will change depending on the actual report being run.

Thresholds

When running a report like, for example a Target response report, you may want to define your own thresholds. You can do this by entering the response thresholds you want to report on in seconds. The default setting is 5,10, & 15 seconds. This will show the response times for calls answered within 5, 10 and 15 seconds, as well as those that took longer than 15 seconds. You can change the filters to anything you want. To simplify the report, you may add a single filter as shown in the example below. This example allows you to report on calls answered in less than 10 seconds and those that took longer.

Thresholds

Group results by

When running something like a Frequent numbers report, you may want to order the results depending on whether you were more interested in the number dialled or the CLI of the incoming call. To choose which option you would prefer, simply select from the drop-down list as shown below:

Group results by

As shown above, you have the following two options:

  • Dialled number: The actual number dialled.
  • CLI: The Caller Line Id (CLI) of the incoming caller.

NOTE: The above criteria will change depending on the actual report being run.

Hide unused

This option gives you the option of excluding unused extensions from the results shown. To exclude unused extension, simply select Yes, from the drop-down list as shown below:

Hide unused

Hide contacts

This allows you to show the number only and not any associated contact name that you may have attached to the number. To hide contacts, simply select Yes, from the drop-down list as shown below:

Hide contacts

Hide charges

This option allows the user to hide any charges that have been applied so they do not show on the report. To hide charges, simply select Yes, from the drop-down list as shown below:

Hide charges

Show unconnected

You may choose to show unconnected calls in your results. This is based on the assumption that the PBX connected reports on non-connected calls. To show unconnected calls, simply select Yes, from the drop-down list as shown below. To hide unconnected calls, select No.

Scored only

Show account code

You may choose to show or hide account codes in your results. In some instances, where account codes are used for billing purposes they may be hidden on reports for security reasons. To show account codes, simply select Yes, from the drop-down list as shown below. To hide account codes, select No.

Show account code

Show "Do not log"

It can be possible to report on calls for users that have been set to "Do not log" in reports. This is because the default setting keeps all records for 24 hours, after which they are removed. That 24 hour period can be reduced. The wait time is a system-wide setting that can be altered in the Registry so could be reduced if required.

Show Do not log

Sort results by

When running any report, you may want to order the results to suit the report purpose. You can select the criteria by which you want to order the results. The criteria will vary depending on the report being run. The list below shows an example of some of the options available:

Sort results by
  • Time slot: Each day is broken into 1/2 hour or 1 hour time slots depending on the report being run
  • Max busy: The max busy (entity to be determined by report)
  • Average busy: The average busy (entity to be determined by report)
  • Total duration: Will sort results by total duration. Please note that on PDF report duration will be in descending order. On Web reports all headers are clickable so you can alternate between ascending and descending duration

NOTE: The above criteria will change depending on the actual report being run.

Sort order

Decide if you would like the results displayed in ascending or descending order.

Sort order

As shown above, you have the following two options:

  • Ascending: Orders results starting with the lowest e.g. a-z or 1-10
  • Descending: Orders results starting with the highest e.g. z-a or 20-1

Ignore missed

You may choose to ignore missed calls below a defined time e.g. 2 seconds. Because the ring time is so short, these calls are difficult to actually answer and therefore you may not want to include in a Missed calls report.

Ignore missed

As shown above, you have the option to insert the number of seconds above which your missed calls will be ignored.

Audio only

This option allows you to display only calls that have an associated voice recording in the results. Just select Yes to show calls with an audio file attached or No to exclude them from the results.

Audio only

Notes only

This option allows you to display only calls that have an associated note in the results. Just select Yes to show calls with a note attached or No to exclude them from the results.

Notes only

Scored only

This option allows you to limit the search to scored calls only. Just select Yes to show calls with a score attached or No to exclude them from the results.

Scored only

Summary only

When running some bills, you may not want to display every call made in the results. If you want to only show a summary of calls made, instead of listing each individual call, select the Yes option.

Summary only

Include internal

This option allows you to choose whether you want to include internal calls in the report results. Just select Yes to include details of all internal calls or No to exclude them from the results.

Include internal

Callback interval

This allows you to define the window in which a call must be responded to, in order to be considered handled. The number refers to hours i.e. 24 = 24 hours. The default callback interval is set to 24 hours but you may enter in any number here.

Callback interval

Added Options

Once your options are added, they will appear under the Options section, as shown below:

Added Options

Delete an Option

In order to delete an option, just select it with your mouse and click on the button above it, as shown below:

Delete Options
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